Interim COVID Event Policy Updated
| UAMS has updated the special events policy regarding all UAMS affiliated events on and off campus. Please see the new policy below or on the Special Events Request Form. If you have any questions regarding events please email events@uams.edu.
Due to the pandemic the events policy is evolving to reflect how we, as a healthcare institution, are operating at this time. It is important that our UAMS events and activities set a good example to the public, so please consider the following when planning your event.
Inside Events, whether on or off campus:
- The “in-person” audience is limited to UAMS staff and students but exceptions can be made and are considered on a case-by-case basis.
- Face masks must be worn at all times except when eating.
- We are currently operating at 100% capacity at on-campus venues except when food is served.
- If food is to be served, you need to book a location that accommodates 3 feet of social distancing per person. Meaning if food is served your room/venue capacity should not exceed 50% of the total capacity to allow for social distancing while masks are off. ReserveRoom@uams.edu can help you find a space that is accommodating for your group on campus.
- While eating and masks are off, all attendees must be 3 feet apart.
- Refreshments may be served. Please consider grab-and-go options, individually packaged meals or you may hire internal catering staff to serve the food. If you order external catering, it is recommended to designate several staff members (masked and gloved) to serve food for the duration of the event. Inside events that are at a restaurant or have food for purchase of some kind are also allowed.
- Hand-sanitizer stations must be available at the entrances to the food service line.
- UAMS sponsored meetings and events off campus must follow the same guidelines on food, masking and social distancing unless the event is outside.
Outside Events, Off Campus:
- Masks are required for unvaccinated individuals and recommended (but not required) for vaccinated individuals.
- It is up to each individual to follow masking requirements as vaccination status cannot be assessed.
- Masks are still required (regardless of vaccination status) for any indoor components such as bathrooms or other enclosed spaces.
- The “in-person” audience is open to the public as well as UAMS staff and students.
- Refreshments may be served. Please consider grab-and-go options, individually packaged meals or you may hire catering staff to serve the food. If you order external catering, it is recommended to designate several staff members (masked and gloved) to serve food for the duration of the event.
- Hand-sanitizer stations must be available at the entrances to the food service line.
Outside Events, On Campus:
- The “in-person” audience is limited to UAMS staff and students, but exceptions can be made for educational or fundraising purposes and are considered on a case-by-case basis.
- Face masks must be worn at all times except when eating.
- We are currently operating at 100% capacity at on-campus venues except when food is served.
- While eating and masks are off, all attendees must be 3 feet apart.
- Refreshments may be served. Please consider grab-and-go options, individually packaged meals or you may hire internal catering staff to serve the food. If you order external catering, it is recommended to designate several staff members (masked and gloved) to serve food for the duration of the event.
- Hand-sanitizer stations must be available at the entrances to the food service line.
If you have questions about an event or the event policy please email events@uams.edu.
This policy will be re-evaluated on a monthly basis. Please re-visit this page for future events.